For facility owners, managers and maintenance teams

One system for everything your facilities need.

Compliance deadlines, equipment, preventive maintenance, work orders, vendors, parts and documents - the whole job your facilities and maintenance team does, in one place instead of six.

Organizations start on the free plan: 1 facility and 2 users, free for as long as you like, with no credit card needed.

The first 10 organizations we accept as founders pay $25 per user a month, locked for one year. See pricing

Apply for the free plan Sign in

What your team signs in to today

A work-order system
A spreadsheet of certificate dates
A shared drive of PDFs
Paper checklists on a clipboard
Whatever the last vendor left behind

Compliancefold

One login - at a desk, or on a phone or tablet in the field.

One system, not one more

Not another app your team has to check.

Your facility managers and technicians are already signing in to a work-order system, a spreadsheet of certificate dates, a shared drive of PDFs, and whatever the last vendor left behind. Compliancefold is not one more of those. It is meant to replace them - one login covering everything those tools were doing separately, and doing it on a phone or tablet in the field rather than a desktop in the office.

Not ready to move all of it? Don't.

Take the module that hurts most - just work orders, just the compliance calendar, just preventive maintenance - and run it on its own. The rest is there when you want it, already connected to what you have entered, with nothing to migrate a second time.

What it does

The whole job, connected

Each part feeds the others: the equipment you enter decides what you owe, what comes due and what a work order is written against.

Every deadline you owe, in one calendar
Fire, OSHA, health, building, boiler, elevator, environmental - one list of what is coming, instead of seven. Each obligation carries its own agency, due date, recurrence and how far ahead you want warning. The calendar is yours alone: no agency can see it, and no agency sees another's.
Inspect yourself before they do
Run a self-inspection against the same code checklists an inspector would use, on your own schedule, and find the problems while they are still cheap to fix.
One equipment record, many uses
The equipment you register drives which documents you owe, which preventive maintenance comes due, which warranties are about to lapse, and what a work order can be written against - entered once, not four times.
The work that actually fixes it
Work orders assigned to your own staff or an outside vendor, with contracts, parts inventory and cost tracking behind them. A violation is not closed until the work is.
Your internal records stay internal
Compliance documents you file are shared with your inspecting agency, which is the point. Your obligation calendar, self-inspections and their attachments are not - no agency can see those, and that is not a setting someone could flip. The database never gives an agency that access.
Works where the signal does not
Inspections, checklists and a technician's whole worklist run offline on a phone or tablet. Every answer saves as it is entered, so a dropped connection in a basement mechanical room costs nothing.

AI that does the typing

Start from what you already have

The slowest part of any new system is getting your records into it. Compliancefold uses AI to read the spreadsheets, manuals and checklists you already keep and draft the records for you.

Bring your old system with you

Upload the export from the maintenance system or spreadsheet you use today. AI reads your column names and a sample of rows and proposes where each one goes - "Equip Tag", "Tag No." and "EQNUM" all land as the equipment number. You confirm the match, see every change before it is saved, and import.

From the manual to the maintenance plan

Upload the manual for a boiler, a generator or an air handler. AI drafts the preventive maintenance it calls for - each task and how often, by the calendar or by the hour - for you to accept, change or leave out.

Checklists from a PDF in minutes

Drop in the PDF checklist you use today and get a working, editable checklist drafted from it, ready for you to review.

AI drafts. You decide.

Nothing AI drafts is saved until someone on your team has seen it and said yes. It never marks anything compliant - that stays your judgement and your inspector's - and what you upload is never used to train a model.

Built for how maintenance works

The parts other tools leave out

From a hospital's surgical suite to a single shop's walk-in cooler.

Know when a critical system is down

Group the equipment an operating room, a fire alarm or a cold chain depends on. Its status is worked out from the equipment itself - out of service, or down for a repair - and whoever needs to know is emailed the moment it changes.

Anyone can report a problem

Post a link or a QR code in the building. Staff, tenants and visitors report what is wrong, with a photo, without an account. You turn it into a work order in one step, or decline it, and they are told why.

Maintenance by the hour, not just the calendar

Record runtime hours, miles or cycles, and service comes due at whichever arrives first - every 250 hours or once a year, the way the manual says.

Checklists that record the evidence

Preventive maintenance can be a checklist your technician walks, with readings against their limits. A reading out of range creates its own follow-up work order, linked to the step that found it.

Scan a tag, open the equipment

Print tags for your equipment. Scanning one on a phone or tablet opens that piece of equipment - its history, its documents, its open work.

Buildings, floors and rooms

Lay out your locations the way the facility is laid out, browse them like folders, and filter equipment and work orders down to one wing or one room.

Analytics that answer "are we keeping up?"

Preventive maintenance compliance, backlog, throughput, costs, inventory and workload - and whether every violation was fixed. Printable, and exportable to CSV and Word.

An activity log you can hand an auditor

Every change and every sign-in, on a record nobody can edit - kept as long as your rules require - a privacy law like HIPAA, or your own policy.

Bring your equipment in from a spreadsheet

Upload the equipment list you already have. Match your columns, see what is new and what changes before anything is saved, and import hundreds of pieces of equipment in one go.

Every requirement, linked to what it covers

Tie the codes and standards you answer to - NFPA fire codes, The Joint Commission, OSHA, your own policies - to the equipment, rooms and maintenance they govern, so an inspector's or a surveyor's question has an answer.

Signed off on a phone or tablet

A technician closes the job where the work was done, with a signature - and offline, it is recorded the moment they tap, not when the phone or tablet next finds a signal.

Use all of it. Or use one part of it.

Every area below works on its own and gets better next to the others. Start wherever your worst spreadsheet is.

Compliance calendarInspections & self-inspectionsViolations & corrective actionsEquipment registerPreventive maintenanceMeter-based maintenanceWork ordersWork requestsCritical systemsLocationsVendors & contractsParts & inventoryWarranty trackingDocumentsRegulatory referencesEquipment importAI draftingAnalyticsActivity logStaff & assignmentsMore than one facility

One facility and no staff? Still yours.

If you run a single shop, restaurant, salon, garage or clinic, you are the owner, the facility manager and the maintenance crew at once - and you're the one standing there when an inspector asks for a certificate that lapsed eleven months ago. That's not a staffing problem. It's a memory problem, and it's the part of the job software should be holding for you.

Compliancefold scales all the way down. Add one facility and the equipment in it, and the deadlines come to you instead of being remembered. There's no team to roll it out to, no implementation, and nothing to migrate off a spreadsheet you never made in the first place.

Start with one facility.

Add a facility, tell us what equipment is in it, and Compliancefold works out what you owe and when. No sales call, and no all-or-nothing migration.

Apply for the free plan

Organizations start on the free plan: 1 facility and 2 users, free for as long as you like, with no credit card needed.

Compliancefold is a record-keeping and workflow tool. It does not determine or certify compliance with any code, regulation or law.

Compliancefold is a trade name of Sushifun LLC, a Kansas limited liability company in Topeka, Kansas.